• December 2, 2009

  Filed under Minutes
  Mar 5

  Greater Mission Bend Area Council

   

  December 2, 2009

  www: missionbendtx.org/blog/                                               email: gmbacouncil@sbcglobal.net

                                      Board of Directors Attending:                               Absent:

  Mike Martin – President Bob Leitner – Vice President Joyce Nible – Secretary Donna Kinerd – Treasurer Terry Blair – Parliamentarian Winetta Billings – Director

  Bert Garner – Director Kevin Jackson, Director Chuck Machauer – Director Veronica Rogers – Director Wayne Thompson – Director Dianne Williams – Director

  Jodie James, Director Kingsbridge Village Representative                     Guests Tom Luksetich, Attorney Michelle Gabel, Keegan’s Ridge Christina Clark, Mission Bend, Sec. #3

   

  A quorum was established and the meeting, which was held at the Community Volunteer Fire Station, 16003 Bellaire Blvd. @ Le Entrada (Addicks Clodine & Bellaire), Houston, Texas 77083, was called to order at 7:05 PM.

  At this time, there are a total of 10 HOA representatives and 3 At-Large positions on the Board of Directors. It will require 7 members to form a quorum.

  The Board approved the November 9, 2009 minutes.

  The Board voted unanimously to seat the newest HOA member to the GMBA Council, Michelle Gabel, Representative of Keegans Ridge, who replaced Brett Colbert, who resigned.

  The following committee reports were made:

  Events – Dianne Williams

  A meeting is planned to include the Harris County Sheriff, Adrian Garcia and Fort Bend County Sheriff, Milton Wright, to be held Saturday, January 16, 2010 at the Mission Bend United Methodist Church, 3710 Highway 6 South, from 10:00 AM – 12:00 P.M., to express our appreciation to the sheriffs for the work they do in our neighborhoods and share our community concerns. State Senator, Joan Huffman has expressed an interest in attending, if possible. Bob Leitner will invite Sgt. Boatman (Mission Bend Civic’s HOA Contract Deputy). It was suggested that each of the HOAs be encouraged to attend this meeting, having presented their particular problems in advance for a Question & Answer session to be moderated. No media will be invited to attend this meeting.

  Graffiti – It was mentioned that Sherwin Williams Paint Store has a 3-step solvent to cover most all graffiti from fences, walls, etc.

  Incorporation – Bob Leitner

  Bob and Attorney, Tom Luksetich met. The Secretary of State’s website was checked and found that our name (Greater Mission Bend Area Council) is OK. It was determined a 501C(4) covers member homeowners only. The Board voted unanimously to delegate to Tom and the Committee to complete the forms and submit them to the Secretary of State. In answer to the Board’s enquiry, Tom advised his charge to the Council to file the 501C(4) will be $300.00. Tom will pay the expenses and the Council will reimburse him.

  Tom presented his proposed contract to the Board for review. After a brief review, the Board appointed a committee—Terry Blair and Winetta—to rewrite a contract, from the Council to Tom, basically using the verbiage from Tom’s proposed contract. It was decided the Council will operate on a temporary contract for Tom to continue providing service to the Board until a final contract is agreed upon.

  Insurance – Dianne Williams

  Our Board insurance is now in effect at a cost of $608.00 annually.

  Security Committee – Dianne Williams

  The committee has asked for a six-month budget.

  Winetta prepared a thank you letter for Joan Huffman and Joyce brought a thank you card for the Mission Bend United Methodist Church for allowing us the use of their facilities so often, both of which were passed around for the Board to sign. Terry Blair’s mother baked four pies and a sheet cake, which were given to the firefighters in appreciation of all their work for the community and for making their physical facilities available to the Council for various meetings.

  Donna Kinerd presented the November 2009 financial report, which was unanimously approved by the Board.

  Donna asked that anyone with an invoice to be reimbursed have those invoices to Donna before December 31, 2009.

  It was discussed that should the Council dissolve, the remaining funds will be refunded back to the HOAs.

  The Board voted unanimously that the proposed 2010 budget be approved, as amended (ink cartridges $230, not $50); a public address system $700, not $500); and add advertising $1,800.

  The Board also voted unanimously to set the 2010 Assessments at $1.00/household (the same as was done in 2009). It was voted to send a “consolidated” copy of the 2010 budget along with the 2010 Assessments.

  The Board reviewed the proposed December Newsletter and voted unanimously to accept it, as prepared by Donna Kinerd.

  New Business

  A report was made to the Board on the meeting with the Alief ISD Board Candidates on October 24, 2009 at the Fire Station, which went well.

  The meeting with State Senator, Joan Huffman on Saturday, November 7, 2009 also went well. Senator Huffman appears to be very interested in our group and wants to work with us at the Texas Legislature.

  Terry Blair gave the Board an update on providing a Code of Conduct to Govern the Board, Employees and Committee Members. After some discussion the following was unanimously approved:

  The GMBAC commitment is to our homeowners associations, our homeowners, and the community, which we serve.

   

  We will approach our tasks by remaining honest, ethical and trustworthy. It is critical that we respect everyone at every level of our community and take responsibility for our actions as individuals, as board members, and as the GMBAC. We will be accountable as we work together, supporting one another to create a better community.

  Mike Martin reported he is still working to complete the website Blog package. The name of the platform is WordPress and is considered one of the most popular blogging programs around (www.wordpress.org ). However, it is really much more than a blogging program. Several university sites and daily newspapers, including the New York Times, use this same platform. This platform is robust and once set up is very stable. It is extremely hard to hack and does not suffer from the many problems of other traditional html sites. WordPress is extremely easy to update and serves beautifully for an announcement site. WordPress uses an open source code. The downside is that there is a bit of a learning curve. Mike and Kevin Jackson will be working together to complete this platform, if at all possible. If not, the use of a consultant has been budgeted. They hope to have this program up and running by Sunday, December 5, 2009.

  Mike reported that emails do constitute a quorum, according to our inquiry to Katy Dorfman, Allen, Boone, Humphries & Robinson.

  Christina Clark, Representative from Mission Bend North 3, has completed all the required forms and required information (except a copy of her Texas driver’s license), and her HOA will be joining the Council in January 2010.

  A committee was formed to decide on a logo for the GMBAC. Winetta, Donna and Chuck will prepare some suggestions and email their decisions to the Board. Winetta suggested BK Printing might be consulted for a final rendering.

  It was discussed that Baltazar Gutierrez, Mission Bend 5 HOA, who had attended our October 7, 2009 meeting, had indicated he would look into his HOA joining the Council, even though they have previously declined. No further word has been heard from this HOA. We will follow up to encourage their participation in the Council.

  Donna agreed she will work on forming a Vendor Committee to develop a negotiated vendor list after obtaining a scope of work for bids.

  The next meeting is scheduled for Wednesday, January 6, 2010.

  Meeting adjourned at 9:00 PM

  Submitted by:

  ___________________________________________

  Joyce Nible, Secretary

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