• January 6, 2009

  Filed under Minutes
  Mar 5

  Greater Mission Bend Area Council

   

  January 6, 2010

  www: missionbendtx.org/blog/                                               email: gmbacouncil@sbcglobal.net

                                      Board of Directors Attending:                               Absent:

  Mike Martin – President Bob Leitner – Vice President Joyce Nible – Secretary Donna Kinerd – Treasurer Winetta Billings – Director Michelle Gabel- Director

  Kevin Jackson, Director Chuck Machauer – Director Veronica Rogers – Director Wayne Thompson – Director Dianne Williams – Director

  Terry Blair – Parliamentarian Bert Garner – Director Jodie James, Director                     Guests Tom Luksetich, Attorney Rhonda Robinson, Kingsbridge Village

   

  A quorum was established and the meeting, which was held at the Community Volunteer Fire Station, 16003 Bellaire Blvd. @ Le Entrada (Addicks Clodine & Bellaire), Houston, Texas 77083, was called to order at 7:05 PM.

  At this time, there are a total of 10 HOA representatives and 3 At-Large positions on the Board of Directors. It will require 7 members to form a quorum.

  The Board approved the December 2, 2009 minutes.

  Guest, Rhonda Robinson, Kingsbridge Village Treasurer as well as Michelle Gabel, Keegans Ridge, GMBAC Director had asked to have a discussion regarding the annual fees. After a brief discussion of the 2009 and 2010 budgets, they were in agreement with the $1/homeowner assessment. After sitting in on the January 2, 2010 meeting, Rhonda stated she was very impressed with the way the Council was conducting its business and with its involvement in the Greater Mission Bend Area community.

  The following committee reports were made:

  Incorporation – Tom Luksetich

  The Articles of Incorporation will be filed before the February 2010 meeting. The Council will need to prove it performs functions on behalf of the whole community—not just homeowners, which we can do by providing copies of the notices of the meetings with both of the County Judges, the Sheriffs, and with a copy of the Bylaws, etc.

  Charlie Cupples has agreed to volunteer his time to work with Tom on getting the 501C(4), which gives us a tax exempt status with the IRS.

  Winetta handed out the Council’s proposed changes to Tom’s contract with the Board. After a brief review and suggested minor changes, the Board asked Winetta to prepare the final contract to be presented at the February Board meeting for final approval. In the interim of a signed contract, the Board voted to have Tom fulfill his obligations to the Board for the next 30 days, and approved he be compensated fully for all the duties he has performed since coming to the Board on November 4, 2009, by presenting any such expenses to Donna (and copying Joyce and Mike), who will prepare reimbursement checks and bring them for Tom at the following Board meeting.

  The Board voted unanimously to nominate Tom as our registered representative for meeting all State & Federal notice requirements.
  
  

  Events – Dianne Williams

  We are still on schedule for the meeting planned to include the Harris County Sheriff, Adrian Garcia and Fort Bend County Sheriff, Milton Wright, to be held Saturday, January 16, 2010 at the Mission Bend United Methodist Church, 3710 Highway 6 South, from 10:00 AM – 12:00 P.M. Dianne asked that if there are any other questions the community would like to ask these two sheriffs, they be submitted to her right away so they can be added to the prepared moderated list of questions for this meeting. Each representative of an HOA was reminded to notify and invite their respective HOAs to attend this important community meeting. No media will be invited to attend this meeting; however, Mike volunteered to notify the Houston Chronicle, which will cost approximately $45. Mike agreed to contact the church to ask to use their marquee sign located out on Highway 6 to advertise this meeting, and to contact Gary Blondell to run the church’s PA system. Donna will call Pat Lykos, Harris County District Attorney, to invite her or her representative to attend this meeting.

  Security Committee –Bob Leitner

  Bob discussed the results of his research of a new PA system for the Council to purchase. He recommended a Feders, Passport Deluxe Pd-150Portable PA (150 watts), which includes one stationary microphone, for $439 plus the cost of 2 cordless microphones at $80/each.

  The Board unanimously voted to make this purchase, approving up to $700. Bob will first get an updated price for this equipment.

  Financial Report

  Donna Kinerd presented the December 2, 2010 financial report, which was unanimously approved by the Board.

  New Business

  Chuck and Kevin asked the Board if they could offer suggestions to their HOAs (Clayton), (plus 12 other Clayton HOAs, who are not currently members of the Council), ways each HOA can terminate their current agreement with an AMI Master Association agreement, wherein they are currently being billed $0.00684/SF. Donna offered to email Tom a copy of this agreement for his review and suggestions.

  Joyce mentioned to the Council a problem Mission Bend South has recently encountered in the Fort Bend County courts, wherein a judgment was being sought against a delinquent homeowner. The court declined to agree to the judgment, delaying by ordering the HOA to prove its year-to-year annual assessments fees, going back to when it was $99 (date unknown) to its current $397.08. Joyce will provide the council with the name of the specific court in which this happened.

  Winetta will prepared a thank you letter for Terry Blair’s mother, who baked four pies and a sheet cake, which were given to the firefighters in appreciation of all their work for the community and for making their physical facilities available to the Council for various meetings.

  Winetta handed out copies of the Council Bylaws to those who didn’t have a copy, and asked

  that each one sign their receipt of a copy.

  The Board reviewed the proposed January 2010 Newsletter and voted unanimously to accept it, as prepared by Donna Kinerd.

  Old Business

  HOA Board Training Classes – The proposed workshop for HOA Board Members will be offered in April, either the 17^th or 18^th, depending on scheduled of the judge and an attorney, who have volunteered their time to chair this workshop. Training will include the responsibilities of board members, working with attorneys, property managers, civil suits, issues with security, grants and fundraising, architectural controls, civil suits, etc. . It is proposed there would be a charge for the workshop. It was suggested that Council members be charged $30 and non-members $50. The workshop would be self-funding and has the potential of raising monies for the organization. A local restaurant will be looked into for this workshop, one where the attendees can buy a meal, if they so desire.

  Informational Contact List – Donna suggested an informative list be put together of various people and phone numbers to contact regarding services for our community, i.e. emergency numbers, service companies, etc. Donna asked each director to submit some suggestions. Donna will send a copy of her proposal to Tom for review.

  The next meeting is scheduled for Wednesday, February 3, 2010.

  Meeting adjourned at 9:05 PM

  Submitted by:

  __________________________

  Joyce Nible, Secretary

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